住所The Executive Assistant provides a full spectrum of secretarial and administrative support to the Director. This is a hands-on role which requires good communication and interpersonal skills, organization, and attention to detail.
Key Responsibilities
- Provide a full spectrum of professional secretarial and administrative support to the Director
- Pro-active support to internal visitors to the office and organizing local calendars during the visit
- Organize internal and external meetings
- Handle business correspondence, confidential documents and administrative duties in a professional manner
- Coordinate with internal and external stakeholders proactively
- Office stationery and merchandise inventory management
- Provide ad-hoc and general support when necessary
Key Qualifications
- Minimum 5 years of secretarial and administrative experience in Financial Services field (Must have)
- Native level Japanese and excellent command of written and spoken English
- Experience managing complex travel schedules with frequent last-minute changes
- Proficient in the use of MS Office tools (including Microsoft Word, Excel, Outlook, and PowerPoint)
- Strong interpersonal skills
- Strong sense of ownership
- Ability to work well under pressure
- Strong organization and time management skills
- Creative problem solver with a strong ability to multi-task
